Selection committee guide

Foreword

This document is a guide for members of the Vanier Canada Graduate Scholarships (Vanier CGS) selection committees of the three federal granting agencies: the Canadian Institutes of Health Research (CIHR), the Natural Sciences and Engineering Research Council (NSERC) and the Social Sciences and Humanities Research Council (SSHRC). It describes the review process for members and chairs of these selection committees, as well as the policies, guidelines and deliverables that define each stage of the review process.

Most members of the Vanier CGS selection committees are appointed from the Canadian academic community and are familiar with the mandate, structures and programs of the federal granting agencies. For new members and those appointed from other sectors, detailed information regarding the respective federal granting agency mandates can be found on the agencies' websites:

Table of contents

  1. Overview of the Vanier Canada Graduate Scholarship program
  2. Roles and responsibilities
    1. 2.1. Selection committee members
    2. 2.2. Selection committee chair
    3. 2.3. Tri-agency programs steering committee
    4. 2.4. The Vanier-Banting Secretariat
    5. 2.5. Executive director, manager and team leader
  3. The review process
    1. 3.1. Selection Criteria
    2. 3.2. Prior to the selection committee meeting
    3. 3.3. During the selection committee meeting
    4. 3.4. After the selection committee meeting
  4. Policies and guidelines
    1. 4.1. Confidentiality of nomination material
    2. 4.2. Confidentiality of recommendations
    3. 4.3. The Privacy Act
    4. 4.4. The Canadian Human Rights Act
    5. 4.5. Official Languages
    6. 4.6. Ethical considerations
    7. 4.7. Responsible Conduct of Research
  5. Selection committee membership
    1. 5.1. Recruitment process
    2. 5.2. Selection committee recruitment criteria
    3. 5.3. Term of membership

1. Overview of the Vanier Canada Graduate Scholarship program

The Government of Canada launched the Vanier CGS program in 2008 to strengthen Canada's ability to attract and retain world-class doctoral students and establish Canada as a global centre of excellence in research and higher learning. Vanier Scholars demonstrate leadership skills and a high standard of scholarly achievement in graduate studies in the social sciences and humanities, natural sciences and/or engineering, and health.

Students wishing to apply for a Vanier CGS must do so through the Canadian institution to which they are applying for doctoral studies. Based on their quotas, Canadian institutions will forward a limited number of nominations to the Vanier CGS program.

Up to 166 Vanier Scholars are awarded each year and are divided among the three federal granting agencies, who each offer 55 awards annually. The additional award is rotated annually between NSERC and CIHR.

The Vanier-Banting Secretariat, which is housed within CIHR, is responsible for the day-to-day administration of the program.

2. Roles and responsibilities

3. The review process

The review process consists of the following stages, which are further described later in this document:

A complete nomination consists of:

Notes:

4. Policies and guidelines

In addition to the conflict of interest guidelines noted above, keep in mind the following policies and guidelines when reviewing nominations.

5. Selection committee membership

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